Public Records Request Information


Public Records Requests

Town of Orchid is fully committed to transparency. Per Chapter 119 Public Records of the Florida Statutes, it is the policy of the Town, under State law, that all municipal public records shall be open for inspection and available for copying by any person desiring to do so, at any reasonable time, under reasonable conditions, and under supervision by the custodian of the public records. Below are important excerpts from Chapter 119:


The term "public records" refers to all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software or other material, regardless of the physical form, characteristics or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business by any agency. 


A custodian of public records and his or her designee must acknowledge requests to inspect or copy records promptly and respond to such requests in good faith. A good faith response includes making reasonable efforts to determine from other officers or employees within the agency whether such a record exists and, if so, the location at which the record can be accessed.


Chapter 119 does prescribe that certain information may be exempt from public inspection. A person who has custody of a public record, who asserts that an exemption applies to a part of such record, shall redact that portion of the record to which an exemption has been asserted and validly applies, and such person shall produce the remainder of such record for inspection and copying.

If the person who has custody of a public record contends that all or part of the record is exempt from inspection and copying, he or she shall state the basis of the exemption that he or she contends is applicable to the record, including the statutory citation to an exemption created or afforded by statute.


To access Chapter 119 in its entirety, click HERE


Custodian of Records
Public records covered by the Public Records Statute may be inspected and/or copied by making

a request for Town documents from the Town Clerk, who is Town Of Orchid's custodian of records. 

 
Cherry Stowe - Town Clerk

In-person/by mail: 7707-1 US Highway 1, Vero Beach, FL  32967
Tel: 772-581-2770

Fax: 772-581-2771
Email:
townclerk@townoforchid.com*

It is your right to remain anonymous and you are not required to provide any personal information 

with your Public Records Request. Materials will be made available for pick-up at Town Hall, unless

you request otherwise (you may direct staff to your preferred distribution.) The Town Clerk will

estimate for you when the Public Records Request will be fulfilled and available to you. 


​The Town Clerk will determine if a reasonable fee for copies of public records is to be charged.

Charges, if deemed appropriate, will be billed on the following schedule:

​For information that is readily available:
$0.15/one-side copy or $0.20/two-sided copy

For information deemed not to be readily available
$0.15/one-side copy or $0.20/two-sided copy
plus actual labor costs incurred in providing the requested information


The Town Clerk will consult with the Town Attorney on requests for which the law is ambiguous or unclear to ensure accurate and full response to Public Records Requests. It is the Town Clerk's duty and pleasure to provide you with access to and/or copies of Public Records.


​Under Florida law, email addresses are public records. If you do not wish your email address to be released in response to a public records request, do not send electronic mail to the Town Administration or its officials. Instead, contact this office by phone or letter.

​​Town of Orchid

located between the atlantic ocean and the intercoastal waterway in historic indian river county

The Town is eager to provide easy access to documents online that may be of interest to the public. Below is a list of records available online. Simply click to navigate to page. Of course, you are very welcome and have the right to make a request for any of these and other records via a public records request also. We are happy to assist with any request and any questions.